Please note the following Notifications, Circulars and Press Release by SEBI regarding :-
Standardised norms for transfer of securities in physical mode
SEBI vide its Notification dated 8 June, 2018 has conveyed that "Provided that, except in case of transmission or transposition of securities, requests for effecting transfer of securities shall not be processed unless the securities are held in the dematerialized form with a depository." The same will be effective from 5 December, 2018.
SEBI vide its Circular No. SEBI/HO/MIRSD/DOS3/CIR/P/2018/139 dated 6 November, 2018 has detailed out the modified documentation / procedure for transfer of physical securities related to -
1. Submit duly executed Form No. SH-4.
2. Submit original certificates for the securities
3. Attach self- attested copy of the PAN Card of the transferor(s) as well as of the transferee(s)
4. Frank / affix stamp duty on the Form No. SH-4 @ 0.25% of the market value or the consideration amount (whichever is higher). Calculation of market value of the securities must be as on the execution date mentioned on the Form No. SH-4.
5. Submit the old transfer form in Form 7-B as well as fresh transfer form in Form No. SH-4.
6. Submit original certificates for the securities
7. Execute an Undertaking cum Indemnity, draft of which can be downloaded from the TCPL website.
8. Attach self-attested copy of the PAN Card of the transferor(s) as well as of the transferee(s). However, where transfer form is executed -
9. Frank / affix stamp duty on the Form No. SH-4 @ 0.25% of the market value or the consideration amount (whichever is higher). Calculation of market value of the securities must be as on the execution date mentioned on the Form No. SH-4.
For securities held in physical form, please submit the following:-
1. Legible copy of the death certificate of the deceased holder, duly attested by Notary Public / Bank Manager / First Class Magistrate / Gazetted Officer. Attestation by Notary Public / First Class Magistrate / Gazetted Officer should mention their name, full address, registration number and affix their seal, Notarial / Court Fee stamps, as applicable. Attestation by Bank Manager should bear the name, full address and official stamp of the bank.
2. Original certificates for the securities.
3. Name Deletion form duly completed and signed by the surviving holder(s) as per the specimen signature(s) recorded with the Company. This form can be downloaded from the TCPL website.
4. Self-attested copy of the PAN Card of the surviving holder(s).
5. Original cancelled cheque of the first surviving holder bearing his / her name.
For securities held in physical form, where the threshold limit for transmission is Rs.2 lakhs per issuer Company as per SEBI Circulars dated 28-10-2013 and 15-09-2016, please submit the following:-
1. Request letter from the claimant (s) / legal heir(s)
2. Legible copy of the death certificate(s) of the deceased holder(s), duly attested by Notary Public / Bank Manager / First Class Magistrate /Gazetted Officer. Attestation by Notary Public / First Class Magistrate / Gazetted Officer should mention their name, full address, registration number and affix their seal, Notarial / Court Fee stamps, as applicable. Attestation by Bank Manager should bear the name, full address and official stamp of the bank.
After verification of Company records and the documents submitted, the documents will be registered, if found to be in order subsequent to which the following documents will be mailed, for compliance by the claimant(s) / legal heir(s) –1. Title Claim Form.
2. Affidavit duly signed by all the claimant(s) / legal heir(s) to the effect of identification and claim of legal ownership to the securities.
3. Indemnity.
4. No Objection Certificate from the claimant(s) / legal heir(s) who have renounced their right to the securities or duly notarized Family Settlement Deed.
5. Transmission Form.
The claimant(s) / legal heir(s) will have to submit to TCPL the above documents, duly complete in all respects along with the following:6. Original certificates for the securities
7. Transmission form duly completed and signed by the claimant(s) / legal heir(s) whose signature(s) should be attested by his / their Bank Manager under his name, full address and official stamp of the Bank. This form can be downloaded from the TCPL website
8. Notarized copy of Legal Heirship Certificate or Ration Card of the sole / last deceased holder.
9. Self-attested copy of the PAN Cards of all the claimant(s)legal heir (s)
10. Original cancelled cheque of the first claimant / legal heir
1. Legible copy of the death certificate(s) of the deceased holder(s), duly attested by Notary Public / Bank Manager / First Class Magistrate / Gazetted Officer.
2. Legible copies of any one of the legal documents of the deceased holder viz. Probate of Will / Letters of Administration / Succession Certificate / Administrator General's Certificate along with the schedule disclosing the name of the Company, Folio No(s)., number of securities and their distinctive nos., duly attested by Notary Public / First Class Magistrate.
NOTE:3. Affidavit for identification of the legal heirs on Rs.100/- Non-Judicial Paper or franked with equivalent amount or affixed with Special Adhesive stamps, duly attested by Notary Public / First Class Magistrate. The draft of the Affidavit can be downloaded from the TCPL website.
4. Original certificates for the securities.
5. Transmission form duly completed and signed by the legal heir(s) / executor(s) whose signature(s) should be attested by his / their Bank Manager under his name, full address and official stamp of the Bank. This form can be downloaded from the TCPL website.
6. Self- attested copy of the PAN Card of the legal heir(s)/executor(s).
7. Original cancelled cheque of the first legal heir / executor.
For securities held in physical form, where nomination is registered, the nominee(s) will have to please submit the following :
1. Legible copy of the death certificate(s) of the deceased holder(s), duly attested by Notary Public / Bank Manager / First Class Magistrate / Gazetted Officer Attestation by Notary Public / First Class Magistrate / Gazetted Officer should mention their name, full address, registration number and affix their seal, Notarial / Court Fee stamps, as applicable. Attestation by Bank Manager should bear the name, full address and official stamp of the bank.
2. Original certificates for the securities.
3. Transmission form (s) duly completed and signed by the nominee(s), whose signature (s) should be attested by his Bank Manager under his name, full address and official stamp of the Bank. This form can be downloaded from TCPL website.
4. Self-attested copy of PAN Card(s) of the nominee(s).
5. Original cancelled cheque(s) of the nominee(s).
Important points to be notedInvestors are informed that after verification of the documents submitted and in case of change in signature / non-availability of signature / inability to sign due to old age or health problem / difference in name / requirements related to enhanced due diligence, additional documents will be called for, viz. Affidavit, Government Gazette, proof of identity/address, PAN and bank details, and such other additional procedures/documents, as applicable. The draft of the Affidavit can be downloaded from the TCPL website
Investors are advised to submit an attested copy of any one of the following documents in case of Mismatch in Name on PAN Card vis a vis Share Certificate / Name Deletion Form / Transmission Form-
Yes, you can. For securities held in physical form, please submit the following:-
1. Transposition form duly completed and signed by ALL the holders as per the specimen signatures recorded with the Company. This form can be downloaded from the TCPL website.
2. Original certificates for the securities.
3. Self-attested copies of the PAN Cards of all the holders.
4. Original cancelled cheque of the first holder as per the transposed order.
In case you wish to interchange the order of the names for the purpose of dematerialising your securities, the form OA (available with your depository participant) may be duly completed in the desired order of names and submitted to them with the Dematerialisation Request Form and the certificates.You can transpose full or part of the holdings.
Investors are informed that after verification of the documents submitted and in case of change in signature / non-availability of signature / inability to sign due to old age or health problem / difference in name / requirements related to enhanced due diligence, additional documents will be called for, viz. Affidavit, Government Gazette, proof of identity / address, PAN and bank details, and such other additional procedures/documents, as applicable. The draft of the Affidavit can be downloaded from the TCPL website.
Investors are advised to submit an attested copy of any one of the following documents in case of Mismatch in Name on PAN Card vis a vis Share Certificate / Transposition Form-
Yes, you can. For securities held in physical form, you may nominate person(s) by completing Form No.SH-13 and registering the same with TSR Darashaw Consultants Pvt Limited (TCPL). This form can be downloaded from the TCPL website.
Yes, you can. For securities held in physical form, you may vary or cancel the nomination and nominate new person(s) in place of the existing nominee(s) by completing Form No. SH-14 and registering the same with TSR Darashaw Consultants Pvt Limited (TCPL). This form can be downloaded from the TCPL website.
Investors are informed that after verification of the documents submitted and in case of change in signature / non-availability of signature / inability to sign due to old age or health problem / difference in name / requirements related to enhanced due diligence, additional documents will be called for, viz. Affidavit, Government Gazette, proof of identity / address, PAN and bank details, and such other additional procedures / documents, as applicable. The draft of the Affidavit can be downloaded from the TCPL website.
Investors are advised to submit an attested copy of any one of the following documents in case of Mismatch in Name on PAN Card vis-a-vis Share Certificate / Transmission Form-
Yes, you can. If you have more than one folio registered with same address and identical names which are in the same order, please submit the following:-
1. Amalgamation form duly completed and signed by ALL the holders as per the specimen signature(s) recorded with the Company. This form can be downloaded from the TCPL website.
2. Original certificates pertaining to the folio having the smaller holdings. Do not send the certificates pertaining to the larger holdings, into which account the multiple folio is being amalgamated.
3. Self-attested copy of the PAN Card of the holder(s).
For securities held in electronic form, please contact your depository participant.Yes, you can. Please send us the original certificates, provided they are under the same folio, alongwith a request letter to TCPL. If they are not under the same folio, but have the same order of names, please follow the procedure mentioned for amalgamation of the accounts to facilitate consolidation into a single certificate.
Investors are informed that after verification of the documents submitted and in case of change in signature / non-availability of signature / inability to sign due to old age or health problem / difference in name / requirements related to enhanced due diligence, additional documents will be called for, viz. Affidavit, Government Gazette, proof of identity / address, PAN and bank details, and such other additional procedures / documents, as applicable. The draft of the Affidavit can be downloaded from the TCPL website
To register your new signature for securities held in physical form, an Affidavit to this effect is required to be executed. The draft of the Affidavit can be downloaded from the TCPL website. Please follow the instructions detailed in the top portion of this draft.
Investors are informed that after verification of the documents submitted and in case of difference in name / requirements related to enhanced due diligence, additional documents will be called for, viz. Affidavit, Government Gazette, proof of identity / address, PAN and bank details, and such other additional procedures / documents, as applicable. The draft of the Affidavit can be downloaded from the TCPL website
Investors are advised to submit an attested copy of any one of the following documents in case of Mismatch in Name on PAN Card vis a vis Share Certificate-
For securities held in physical form, please submit the following:-
1. A written request for change in address, duly signed by the first holder as per the specimen signature recorded with the Company.
2. Self-attested copy of proof of identity viz. valid Passport or PAN Card
3. Self-attested copy of proof of new address viz. Aadhaar Card / Valid Passport / Voter's Identity Card or Electricity Bill/ Telephone Bill (only land line) / Latest updated Bank Account Statement / Passbook [which is not more than 3 months old].
The identity and address proof should be legible and in the name of the first registered account holder.
Investors are informed that after verification of the documents submitted and in case of change in signature / non-availability of signature / inability to sign due to old age or health problem / difference in name / requirements related to enhanced due diligence, additional documents will be called for, viz. Affidavit, Government Gazette, proof of identity/address, PAN and bank details, and such other additional procedures/documents, as applicable. The draft of the Affidavit can be downloaded from the TCPL website
Investors are advised to submit an attested copy of any one of the following documents in case of Mismatch in Name on PAN Card vis a vis Share Certificate-
Please immediately send a letter duly signed by the holders as per their specimen signatures recorded with the Company reporting loss / non-receipt of certificates.
After verification of the Company records, the following documents will be mailed, for compliance by the holders:
1. Questionnaire Form.
2. Affidavit.
3. Indemnity.
4. Surety Form.
5. Draft of Advertisement to be published in the newspaper, circulating at the place where the Registered Office of the Company is situated where the market value of the securities lost exceeds Rs.10,000/-.
1. Original newspaper clippings, where loss of securities has been published.
2. Acknowledged Police Complaint, reporting loss of securities as per SEBI Uniform Guidelines.
3. Self-attested copy of PAN Card of the Surety and latest IT Returns.
4. Self-attested copy of PAN Card of all the holders along with notarized copy of address proof of the first holder, viz. Aadhaar Card / Valid Passport / Voters Identity Card / Electricity Bill / Telephone Bill (only land line) / Latest updated Bank Account Statement / Passbook (which is not more than 3 months old).
If you do not know the distinctive number(s) of the lost certificate(s) please provide the distinctive number(s) of the certificates in your possession, to enable TCPL to verify and advise the details of the lost securities.
In case you trace the certificate(s) which had been reported lost, please inform TCPL immediately vide a letter signed by the holders as per their specimen signatures registered with the Company so as to avoid any complexity/delay in future transactions. Please also forward original / notarized acknowledged copy of Withdrawal of Police Complaint with respect to the securities traced.
Investors are informed that after verification of the documents submitted and in case of change in signature / non-availability of signature / inability to sign due to old age or health problem / difference in name / requirements related to enhanced due diligence, additional documents will be called for, viz. Affidavit, Government Gazette, proof of identity / address, PAN and bank details, and such other additional procedures/documents, as applicable. The draft of the Affidavit can be downloaded from the TCPL website
Investors are advised to submit an attested copy of any one of the following documents in case of Mismatch in Name on PAN Card vis a vis Share Certificate-
Yes. Pursuant to SEBI Circular No. SEBI/HO/MIRSD/DOP1/CIR/P/2018/73 dated 20 April, 2018, holders, whose bank details and PAN have not yet been registered with the Company or where such details are incomplete are required to furnish these details for registration.
For securities held in physical form, please submit the following:-
For Bank Details-
1. Electronic remittance form duly completed and signed by the first holder as per the specimen signature recorded with the Company. This form can be downloaded from the TCPL website.
2. Cancelled cheque in original bearing the name of the first holder, failing which the holder shall submit copy of Bank Passbook/ Bank Statement (not more than 3 months old), duly attested by the Bank Manager under his name, full address and official stamp of the Bank.
1. Self-attested copy of PAN Cards of all the holders.
After registration of the Bank details, remittances will be made via electronic bank transfer. In cases where either the bank details such as MICR (Magnetic Ink Character Recognition), IFSC (Indian Financial System Code), etc. that are required for making electronic payment are not available or the electronic payment instructions have failed or have been rejected by the bank, the Company or TCPL will request the banker to make payment though physical instrument such as banker's cheque or demand draft to such holders incorporating his bank account details.
Investors are informed that after verification of the documents submitted and in case of change in signature / non-availability of signature / inability to sign due to old age or health problem / difference in name / requirements related to enhanced due diligence, additional documents will be called for, viz. Affidavit, Government Gazette, proof of identity/address, PAN and bank details, and such other additional procedures/documents, as applicable. The draft of the Affidavit can be downloaded from the TCPL website.
Investors are advised to submit an attested copy of any one of the following documents in case of Mismatch in Name on PAN Card vis a vis Share Certificate-
As per the Finance Act 2020 and applicable Section 194 of the Income-Tax Act, 1961 and amendments thereto tax will be deducted at source, with effect from 1st April, 2020, as follows-
FOR RESIDENT INDIVIDUALS: at the rate of 10%, if the amount due exceeds Rs.5000.00 (the threshold limit).
In case a resident individual is not a tax-payer/not liable for deduction of tax at source, a declaration in Form 15G for claiming tax exemption from dividend or interest paid on debentures is required to be submitted to TCPL. For a resident individual who is of the age of 60 years or more, this declaration is to be made in Form 15H.
FOR NON-RESIDENTS: (including Companies other than domestic Companies) at the rate of 20%. To avail TDS benefit under Double Taxation Avoidance Agreement, Non Resident investors to submit,
- Tax Residency Certificate (TRC) issued by the Tax / Government authority of the country in which the Non-Resident is a resident of.
- Form 10F containing therein information to be provided under sub-section (5) of section 90 or sub-section (5) of section 90A of the Income-tax Act, 1961, if not so covered in TRC.
Form 15G/15H, as applicable, must be submitted in Duplicate and in HARD COPY.
Self-attested copy of valid PAN Card of the declarant must be sent along with the tax exemption form in Form 15G/15H as applicable. Declaration shall be invalid if the declarant fails to furnish his valid PAN.
In case PAN is not available, tax deducted at source will be at higher rate.
Name of the Company and Folio No. / DP id Client id must be provided in the Form15G/15H.
The duly completed forms may please be sent by the 1st of April every year to avoid missing out on book closure/record dates.
Forms15H/15G are valid for only one financial year and fresh declaration has to be submitted every year.
Please write, giving:-
Details of the Tax Deduction Certificate that you require.
Name of the Company in which you hold the securities.
Your full name and address.
Your Folio No. / DP id Client id.
Payment date(s) and financial year.
For any queries not covered herein, please refer to TCPL for clarifications, quoting your Folio No. / DP id Client id.
As per Section 205(A) of the Companies Act, all unclaimed and unpaid dividend maintained in the separate dividend account of the Company was to be transferred to the General Revenue Account of the Central Government after the prescribed period of approximately 3 years. Prior to such transfer, an intimation requesting the investor to claim the amount was always sent by TCPL. In spite of this, if an investor did not make the claim, the outstanding dividend amount would get transferred to the Central Government after the stipulated period. Any claim thereafter would have to be made to the Registrar of Companies in the prescribed form available with TCPL.
However as per the Amendment vide the Companies (Amendment) Ordinance, 1998, Section 205 (A) of the Companies Act 1956, this clause has been amended with effect from 31st October, 1998. Accordingly, all unclaimed Dividend / Interest / Principal / Maturity amounts on Deposits/ Debentures after expiry of 7 years from the date they were due for payment shall be transferred to Investor Education and Protection Fund. ("THE FUND").
As per provisions of the Companies Act, 2013 and Investor Education and Protection Fund Authority (Accounting, Audit, Transfer and Refund) Rules, 2016, it is prescribed that all shares shall be transferred to IEPF in respect of which unpaid or unclaimed dividend is transferred as provided under Section 124 (5) and 124 (6) of the Companies Act, 2013 and rules prescribed therein.
Further, please note that the Ministry of Corporate Affairs, Government of India has notified the Investor Education and Protection Fund Authority (Accounting, Audit, Transfer and Refund) Second Amendment Rules, 2017 (IEPF Rules). According to the said IEPF Rules, Companies are required to transfer such shares for which dividend has not been claimed for 7 consecutive years, to the demat account of IEPF Authority.
In terms of the provision of Companies Act, 2013 and IEPF Rules, the Company has transferred such shares by cancelling the original share certificate registered in the names of the shareholders and issuing duplicate share certificate in lieu of the original share certificate and transmitting the same to the demat account of IEPF Authority. Thereafter, the original share certificate would automatically stand cancelled and deemed non-negotiable or not tradeable and there would be no holding under the registered Folio of the holder. Please note that no claim shall lie against the Company in respect of unclaimed dividend amount and shares transferred to IEPF pursuant to the IEPF Rules.
In terms of Section 124 (6) of the Companies Act, 2013 and Rule 7 of the IEPF Rules, you may claim from IEPF Authority both the unclaimed / unpaid amounts and the shares by making an online application in prescribed Form IEPF-5 and sending the physical copy of the same duly signed (as per the specimen signature recorded with the Company) along with requisite documents enumerated in the Form IEPF-5 to the Nodal Officer of the Company. The Rules and the application form (Form IEPF-5), as prescribed by the MCA for claiming back the shares / dividend are available on the website of MCA at www.iepf.gov.in
1. No claim shall lie against the Company in respect of unclaimed dividend amount and shares transferred to IEPF Authority pursuant to the said Rules.
2. All the subsequent corporate benefits accruing on your shareholding shall also be credited in favour of the demat account of IEPF Authority and you can claim the benefits from them.
Investors are informed that after verification of the documents submitted and in case of change in signature / non-availability of signature / inability to sign due to old age or health problem / difference in name / requirements related to enhanced due diligence, additional documents will be called for, viz. Affidavit, Government Gazette, proof of identity / address, PAN and bank details, and such other additional procedures / documents, as applicable. The draft of the Affidavit can be downloaded from the TCPL website.
Investors are advised to submit an attested copy of any one of the following documents in case of Mismatch in Name on PAN Card vis a vis Share Certificate-
Yes, you can. Provided the amount is found to be outstanding and not transferred to the General Revenue Account of the Central Government or the Investor Education and Protection Fund (Refer XI.B for details) AND complete Bank details are registered with the Company.
Please send the outdated instrument to TCPL where complete Bank details are registered, to facilitate making the payment.
In case Bank details are not registered, please send the outdated instrument along with the documents detailed in Point IX A.
In case there is a change in address to be registered, please refer to instruction under "On change of address"
Please send the old certificates along with a covering letter duly signed by the first holder as per the specimen signature registered with the Company. The new certificates will be mailed to the address as recorded with the Company. In case there is a change in address to be registered, please refer to instruction under " On change of address"
Investors are informed that after verification of the documents submitted and in case of change in signature / non-availability of signature / inability to sign due to old age or health problem / difference in name / requirements related to enhanced due diligence, additional documents will be called for, viz. Affidavit, Government Gazette, proof of identity / address, PAN and bank details, and such other additional procedures / documents, as applicable. The draft of the Affidavit can be downloaded from the TCPL website.
You may open an account with a depository participant (DP) of your choice. As an investor you will interact with National Securities Depository Limited (NSDL) or Central Depository Services Limited. (CDSL) through your Depository Participant.
Your DP will update your account after each transaction and would periodically furnish you with a statement of holding. You may verify this with them at the time of opening your electronic account.
To dematerialize your holding, you should first have an account with a DP of your choice. You may then hand over to your DP, the certificates along with the 'Dematerialisation Request Form' (DRF). Only the securities registered in your name can be submitted for dematerialization. Your DP will then send the DRF and the certificates to TCPL and an electronic request will also be sent through the NSDL/CDSL network reconfirming the same. TCPL will verify the documents and if found in order, the dematerialization request will be confirmed to NSDL/CDSL who will in turn inform your DP. This process would take approximately 15-20 days.
All the corporate benefits such as dividend, interest, bonus shares, rights shares will be issued by TCPL to the beneficial owners i.e. the accountholders who hold the securities in electronic form. The dividend/interest amounts as and when declared / issued will be sent to you / your bankers directly. The entitlement of rights and bonus shares / debentures wherever applicable, will be credited to the beneficiaries accounts as per the investors' option and the terms of the issue.
You may buy and sell securities in electronic form through the depository by coordinating with your broker and your DP. Such transactions would be simpler and faster. Payments for such transactions would be made in the same way as is done for physical certificates. Securities purchased in electronic form are credited to your account with no formalities of filling transfer forms or applying to the Company for registration. All such transactions are exempt from stamp duty and accordingly no share transfer stamps are required to be affixed.
Such transactions are not routed through the Company and the debit/credit takes place directly in the Depository System. However, corporate benefits would be paid by the Company to the person holding such securities on the Record date/Book closure date as applicable.
As per the existing guidelines, an investor can choose to reconvert his electronic holding into physical form at any time through his DP. On receipt of the rematerialisation request along with the 'Remat Request Form' (RRF) the Company will issue fresh certificates.
Investors are informed that after verification of the documents submitted and in case of change in signature / non-availability of signature / inability to sign due to old age or health problem / difference in name / requirements related to enhanced due diligence, additional documents will be called for, viz. Affidavit, Government Gazette, proof of identity/address, PAN and bank details, and such other additional procedures/documents, as applicable. The draft of the Affidavit can be downloaded from the TCPL website.
i. For Individuals, consequent to marriage / divorce / attaining majority
1. Legible copy of the documents mentioned below, in respect of each name change, duly attested by Notary Public / Bank Manager / First Class Magistrate. Attestation by Notary Public / First Class Magistrate should mention their name, full address, registration number and affix their seal, Notarial / Court Fee stamps, as applicable. Attestation by Bank Manager should bear the name, full address and official stamp of the bank.
Marriage- Legally recognized Marriage Certificate / Government Gazette
Divorce- Divorce Decree
Attaining Majority-Birth Certificate / School Leaving Certificate
2. Original certificates for the securities.
3. Transmission form duly completed and signed by the holder(s) whose signature(s) should be attested by his/their Bank Manager under his name, full address and official stamp of the bank. This form can be downloaded from the TCPL website.
4. Self-attested copy of the PAN Card of the holder(s).
Further to the SEBI Circular No. MRD/DoP/Cir-05/2009 dated 20th May, 2009, they have clarified vide their Circular No. SEBI/MRD/DoP/SE/RTA/Cir-03/2010 dated 7th January, 2010 that in case of mismatch in PAN card details as well as difference in maiden name and current name(in case of married women) of the investors, the RTAs can collect the PAN card as submitted by the transferee(s). However, this would be subject to the RTAs verifying the veracity of the claim of such transferee(s) by collecting sufficient documentary evidence in support of the identity of the transferee(s) as provided for at para 2 in the SEBI Circular No. MRD/DoP/Dep/Cir-29/2004 dated August 24, 2004 read with SEBI Circular No. MRD/DoP/Cir-08/2007 dated June 25, 2007.
ii. For Corporates consequent to change in name of the Company
1. Letter duly signed by the authorized signatory/trustee supported by the certified true copy of the documents mentioned below in respect of:
Corporate Body- Certificate of Incorporation along with Memorandum and Articles of Association. The Board Resolution signed by the Company Secretary/Directors on the letter head of the Company empowering the signatories to sign on behalf of the Company along with the specimen signatures of the Authorized Signatories is also to be submitted.
Trust- Certificate of Registration along with the Trust Deed. The Resolution signed by the Secretary/Trustee on the letter head of the Trust empowering the signatories to sign on behalf of the Trust along with the specimen signatures of the Authorized Signatories is also to be submitted.
Society- Certificate of Registration along with their Bye Laws/ Rules & Regulations. The Resolution signed by the Secretary/Trustee on the letter head of the Society empowering the signatories to sign on behalf of the Society along with the specimen signatures of the Authorized Signatories is also to be submitted.
2. Original certificates for the securities.
3. Transmission form duly completed and signed by the Authorized Signatories. This form can be downloaded from the TCPL website.
4. Certified true copy of PAN Card of Corporate Body/ Trust/ Society.
Investors are informed that after verification of the documents submitted and in case of change in signature / non-availability of signature / inability to sign due to old age or health problem / difference in name / requirements related to enhanced due diligence, additional documents will be called for, viz. Affidavit, Government Gazette, proof of identity / address, PAN and bank details, and such other additional procedures/documents, as applicable. The draft of the Affidavit can be downloaded from the TCPL website.
Investors are advised to submit an attested copy of any one of the following documents in case of Mismatch in Name on PAN Card vis a vis Share Certificate / Transmission Form-
The process of deleting a deceased person's name from the Company's records as well as from the certificates, in case of joint holders, is called name deletion. Transmission process is due to operation of law whereby securities are transmitted to different names, based on marriage certificate / divorce decree / Court Order etc.
The process by which a single certificate is issued in lieu of multiple share certificates of smaller denominations submitted by the holder is called Consolidation. The denomination of the single certificate issued will be the sum of the smaller denominations of the multiple certificates, provided they are under the same folio.
The process by which the holder can merge the holdings of multiple folios (provided the names are identical and are in same order) into a single folio is called Amalgamation.
The process by which multiple certificates are issued in lieu of a single certificate is called Split. The sum of the denominations of the multiple certificates issued will be that of the single certificate.
When the face value of the share of a Company is split into smaller denominations, the share is said to be subdivided viz. a share of Rs.100/- each may be subdivided into 10 shares of Rs.10/- each.
Whenever a Company buys another Company or companies or performs a deed whereby the shareholders of the acquired Company automatically become the shareholders of the parent company then such an activity is called a Merger.
This is a process whereby the holdings held in physical form are converted to Electronic form.
In a Company Fixed Deposit, a certain sum of money is deposited with a company which is registered under the Indian Companies Act for a specified period of time, usually 1 to 3 years, for earning a fixed rate of interest. Companies offer attractive rates of interest under their Schemes for varying periods either on cumulative or non-cumulative basis. Tax will be deducted at the source, if the interest income earned by a Depositor exceeds Rs.5000/- in a Financial Year as per the current rules.
Individuals either singly or jointly can apply for investing in a Company FD. The First holder is considered for the purpose of payment of interest and tax. Apart from individuals, some companies also accept FDs from HUFs, Trusts, Associations, as per the terms of the scheme.
Usually PAN Card details of the sole/first applicant are collected by Companies for Tax purposes. Under the current Income Tax Rules, if PAN is not provided to the Company, the Company will have to deduct Tax at a higher rate and TDS exemption will not be available even if a declaration is submitted.
Usually, two types of FD scheme are on offer: # Cumulative Scheme: In a cumulative scheme interest as well as the principal amount is paid only on the maturity of the FD. Interest accrued on the FD is compounded monthly/quarterly etc. as per the FD Scheme. # Non-Cumulative Scheme: In Non-cumulative scheme the interest is paid in a periodical manner as per the terms of the FD scheme (Monthly, Quarterly, Half-yearly and yearly basis). The principal amount is paid on maturity.
The minimum amount may vary from company to company depending upon their Scheme.
Yes, FD receipt is issued to the Applicant giving all the terms and conditions of the Fixed Deposit.
Generally most Companies offer extra benefits in the form of higher interest rates to Senior Citizens and other special categories. The additional interest rate as well as categories may again differ from company to company, as per the terms and conditions of the Scheme.
No, there is no auto renewal facility available on company FD’s. In order to renew the existing FD, the investor has to send a fresh application along with the duly signed FDR in general 15 days prior to the date of maturity. Renewal of FD and payment of further interest on matured FDs will be at the sole discretion of the company.
The original fixed deposit receipt duly discharged on a revenue stamp of Rs.1/- should be submitted to the Company/Registrars along with a covering letter giving all details to effect the payment.
No. Company FDs are non-transferable.
Yes, the FD amount can be withdrawn before maturity as per the discretion of the Company. However In case of premature withdrawal of FD, interest would be payable as per the provision of the FD Scheme of the Company. Generally Pre-mature withdrawal of FD is not permitted within 6 months.
TDS (Tax Deducted at Source) is deducted from the interest payable on Fixed Deposits, as per the provisions of the Income Tax Act, 1961. If the aggregate interest income that you are likely to earn on your deposits exceeds Rs 5,000 in a financial year, you become liable for TDS.
If you are not a Tax payer, you may submit a Declaration in Form 15G/H for each Financial Year as applicable to you with the registrars before the interest falls due, so as to avoid TDS deduction.
In terms of Section 124 (6) of the Companies Act, 2013 and Rule 7 of the IEPF Rules, you may claim from IEPF Authority both the unclaimed / unpaid amounts by making an online application in prescribed Form IEPF-5 and sending the physical copy of the same duly signed (as per the specimen signature recorded with the Company) along with requisite documents enumerated in the Form IEPF-5 to the Nodal Officer of the Company. The Rules and the application form (Form IEPF-5), as prescribed by the MCA for claiming back the unclaimed FD amounts are available on the website of MCA at www.iepf.gov.in
Please also note that, No claim shall lie against the Company in respect of unclaimed amounts transferred to IEPF Authority pursuant to the said Rules.
| R & T: | csg-unit@tcplindia.co.in |
| Fixed Deposits: | fdinquiry@tsrdarashaw.com |